Assistance such as County Assistance can be added to a Child Care Account using the Add Assistance feature. When Assistance has been added to a Child Care Account, it will show on the Invoice for that appropriate Child Care Contract it applies to. NOTE: The organization paying the assistance will first need to be added as an Organization. For directions on adding an Organization, click here and follow steps 1-4.
Use the following steps to add Assistance to a Child Care Account:
- Select Child Care.
- Select Accounts.
- Search for and select the Account to add Assistance.
- Select Show Account.
- Select Add Assistance.
- Complete the Adding Assistance to Account form. Note: If using the bi-weekly option, ensure the Start Date is a Monday. Also, all assistance Repeat types support any tuition rate repeat type.
- Select Add Assistance.
Once the Assistance has been added, if desired, you can tag the Child Care Accounts that have assistance. When you invoice, you can either include those tagged accounts in the mass invoice or exclude them and run a separate mass or manual invoice for those tagged accounts. Select this link for information about adding tags.