Common reporting needs can include schedules based on what is occurring in an entire Building, in one or more Rooms or based on those that start at a specific Time.
If you need to print a Building schedule, you can access the Facility Schedule report using these steps:
- Point to Facilities
- Select Buildings.
- Search for and select the desired building
- Select Reports in the top left (near your name and the Connect button).
- Select the Facility Schedule report on the right.
- Select Run Selected Reports
- Set your parameters (date range, columns of data needed to be included, etc). If necessary, you can set the Include only requests occurring during a specific time range to Yes and set the Start/End Time.
- Select Continue.
- When the Download button changes to green, select it to view the report.
If you are looking for a report that only includes specific Rooms within a building, you can access the Facility Schedule report for those rooms using these steps:
- Point to Facilities
- Select Rooms.
- Select the Advanced Search (in the top right with the icon of the magnifying glass).
- Select Location from the list of choices.
- Leave the middle option as Matches and enter the name of the desired Building that has the rooms in the blank field.
- When the list updates, select the checkboxes for the desired rooms.
- Select Reports in the top left (near your name and the Connect button).
- Select the Facility Schedule report on the right.
- Select Run Selected Reports
- Set your parameters (date range, columns of data needed to be included, etc). If necessary, you can set the Include only requests occurring during a specific time range to Yes and set the Start/End Time.
- Select Continue.
- When the Download button changes to green, select it to view the report.
An alternate option if you want to first see which requests run during a particular time, you could use the Request Parts list view to run the Facility Schedule report.
- Point to Facilities
- Select Request Parts.
- Select the Advanced Search (in the top right with the icon of the magnifying glass).
- Select Start Time from the list. Adjust the filter to reflect the time you want to view.
- If desired, add a filter using the + for Date and adjust that filter for the date or date range.
- If desired, add a filter for Location then select the desired Buildings and/or Rooms.
- Select Reports in the top left (near your name and the Connect button).
- Select the Facility Schedule report from the middle column.
- Select Run Selected Reports
- Set your parameters, scroll to the bottom then select Continue.
- When the Download button changes to green, select it to view the report.