As of 12/19/2017, Promotional Codes and Discounts have been combined under the Discounts menu item (Courses > Discounts or ECFE > Discounts).
The system allows Discounts and Promotional Codes to be applied to Course and ECFE enrollment both on the Public side and the Administrative side of the system.
Discounts are applied automatically online when the enrollment meets certain criteria, or when an Administrative user manually selects that discount when entering or modifying a Course enrollment.
Promotional Codes can be applied by a user when they enter the specified code, as long as the promo code meets all other criteria. An Administrative user may also apply the promo code when entering the code in the enrollment cart during checkout.
For example, an Employee Discount that would automatically give a 10% discount to anyone who has an email domain of 'districtname.k12.mn.us' can be created. Another automatic Discount might be a Senior Discount where anyone who has an age over 55 to automatically receive $5 off of their registration costs. Promotional Codes can be created for Early Bird Registration Specials during a specific date range, or applied when there is a minimum dollar amount in the cart.
How to create Discounts or Promotional Codes:
- Point to Courses or ECFE.
- Select Discounts.
- Select Add Discount. Note: Promotional Codes is now listed as a Limitation type under under the Discounts menu.
- Complete the New Course Discount form. Use the Switch to Flat Fee if a specified dollar amount rather than a percentage is to be discounted. If Available Online is set to Yes, it will automatically be available for all online enrollments. Select which Course Categories and Catalogue this discount may be applied toward. Use the Add Limitation to add any optional and automatic limitations such as email domain, age, or minimum cart amount.
- Select Create.
All Limitation Types are available for both Discounts and Promotional Codes. The limitation types are:
Anyone whose age falls within the specified range would receive the discount. Note, the user being enrolled must have a birth date recorded within their profile in order for this discount to apply automatically on the public side.
A discount or promotional code can be applied only during the start and end dates indicated by the Administrative user.
Email Address Domain
If a logged in user has an email address that matches the specified domain (i.e., eleyo.com) the discount would be available to all enrollments in the cart. However, if an enrollment includes an enrollee with the specified email domain, the discount would only apply to their enrollment when multiple enrollees exist in the same cart.
Minimum Cart Amount
The total dollar amount in the cart must be at least the amount set for this discount or promotional code in order to be applied to the cart total. For example, if an enrollment is $30 and the minimum requirement in the cart is $25, the discount or promotional code can be applied.
Maximum Cart Amount
The total dollar amount in the cart must be no more than the amount set for this discount or promotional code in order to be applied to the cart total. For example, if an enrollment is $30 and the maximum requirement to receive $5 off is $25, the discount or promotional code cannot be applied.
Member of a specific organization
Only members of organizations that exist in your system can receive the discounted amount off their enrollments. For example, all users who are in an organization called District Volunteers can receive a 10% discount for all enrollments in their cart. These users must be entered as a member of the organization by an Administrative user.
Enrollment in the same... (Multiple User)
Only the enrollment at the position specified gets the discount. So, if it’s set to 3 then the 3rd enrollment in the cart, or same course, course section, category, or catalog gets the discount. The 1st, 2nd, and 4th+ enrollments do not get a discount.
Minimum number of the same...
It will apply to each item in the cart. All enrollments in the cart, or same course, course section, category, or catalog get the discount if there are at least the number specified. So, if it’s set to 3 and there are 3 or more enrollments that meet the limitation requirements, all enrollments get the discount. If there are only 2 enrollments then neither of the enrollments get the discount. Note: It will not take the discount amount off the cart total but rather off each enrollment.
Promo codes must be entered exactly as they are created in the Administrative system and must comply with any limitations set. The limitations may include date range or maximum cart amounts. For example, if an Administrative user creates a $10 off promo code called Early, to be applied during 1/1/2018-1/15/2018 as an Early Bird Special, a user can enter the word Early in the shopping cart during the specified date range, and receive $10 off their enrollments. Promo codes can be used alongside other promo codes if indicated in the system. Promo codes automatically end at 11:59PM on the end date that has been set.