There is a report that allows you to access and print a copy of all of the signatures plus the exact date and time in/out data that were provided on the Child Care Attendance app. If manually marking attendance from the Admin side, it would include the date/time stamps that was entered. This report is the Child Care Signature Log and is available from the Contract list view or an individual Contract show page. This report is currently not available for parents/consumers on the Public side and has to be run by staff from the Admin side. Account owners are also not able to view attendance online (it can only be viewed by staff or by printing a report from the Admin side). Attendance data is only available for Child Care Contracts.
There are settings to include or exclude when a student is marked absent. Setting Include Absences to Yes can be helpful to explain when and why signatures were not captured for certain dates. Also, there is a setting to only have the report reflect dates when a staff person signed a student in or out and/or used the Proxy option. Setting Exclude Attendances Signed By Authorized Pickups to Yes will create a report that does not report signatures created when an authorized pickup signed out using the Kiosk tab. Teams can use that to verify when staff or Proxy signatures were created for signing students out (as only Authorized Pickups should be signing students out).
The default format is a PDF. If creating this report for a larger date range, the PDF would be one or more pages per child (depending on the amount of data being requested). You can change the output to Excel which would create one row on the workbook for each child's data for that date/date range. Changing the format to Excel is more efficient if creating the report for multiple students and/or for a larger date range. The details included will be the same with either format.
Use these steps to print a Child Care Signature Log for one or more Contracts from the list view:
- Point to Child Care.
- Select Contracts.
- Search for and select the Contract to create the report for. You can filter for a particular Site or other details if desired using the Advanced Search tool (with the icon of the magnifying glass on the right).
- Select Reports in the top left (near your name and near the Connect button).
- Choose the Child Care Signature Log.
- Select Run Selected Reports.
- Update any of the Data fields (Start and End Date, whether or not indicate when a student was marked as Absent, Exclude Attendances Signed By Authorized Pickups so only include those by staff or Proxy) and the desired output format (PDF or Excel).
- Select Continue.
- When the report is finished running, select the Download Finished Report(s) to view, save and/or print.
Use these steps to print a Child Care Signature Log for a single Contract from the show page:
- Point to Child Care.
- Select Accounts. Search for and navigate to the desired one.
- Select the Contracts tab then the magnifying glass to view the desired contract.
- Select Run Reports on the right.
- Choose the Child Care Signature Log.
- Select Run Selected Reports.
- Update any of the Data fields (Start and End Date, whether or not indicate when a student was marked as Absent, Exclude Attendances Signed By Authorized Pickups so only include those by staff or Proxy) and the desired output format (PDF or Excel).
- Select Continue.
- When the report is finished running, select the Download Finished Report(s)to view, save and/or print.