The system automatically changes all school grades (K-12) in the system on the date indicated in the Next Grade Switchover Date field in System Preferences.
Some districts prefer the Next Grade Switchover Date to be after the end of the school year so that the grade the child will be entering in the coming Fall will be considered when the child is registering for Summer Child Care or youth enrichment Courses.
Other districts prefer the Next Grade Switchover Date to be near the end of the summer season so that the grade the child has just completed in the Spring will be considered when the child is registering for Summer Child Care or youth enrichment Courses.
Here is an example. It is currently school year 14-15 and the Next Grade Switchover Date is set for 6/10/2015. If someone is currently in 4th grade, they will be able to register for classes that has a grade limit of incoming 5th grade (fall 2015) requirement if the class starts after 6/10/15.
The only time the system won't recognize that a student has met the requirement is if the class happened to start before the switchover because when they tried to enroll, it will still see them as 4th grade. But if the class is to start after the switchover, it will automatically recognize their incoming grade.
If a person has not entered any grade in the child's profile or it is not already in the system, when requesting a contract or completing an enrollment online, they will be instructed to edit the profile and add the necessary information.
Note: The Next Grade Switchover Date applies as one date for all modules in the system. It is not Course Category specific.
To indicate the Next Grade Switchover Date:
- Select System.
- Select System Preferences.
- If General is not highlighted on the left, select General.
- Scroll to Next Grade Switchover Date toward the bottom and update as needed.
- Select Save.