A Program can allow account owners to register their student for any of the following five different Child Care contract types: Consistent Schedule, Pick Your Weeks, Pick Your Days, Drop-in only and/or Non-school Day only schedules. Contract Schedule Types are set up under Registration Options. While some programs allow parents to only register for a Consistent Schedule, others allow parents to choose between a Consistent Schedule or a Pick Your Days Schedule or for any of the other types.
When a program offers multiple contract schedule types, a parent would see the available options during the online registration process as shown below. Once the preferred Contract Schedule Type is selected online, the appropriate calendar view is displayed. If your program only allows one type of contract, the other schedule types will not be displayed.
All contracts that are submitted from an online registration automatically go into a Pending status for staff review and approval.
Below is a description of each Contract Schedule Type with screen shots of the Public side as it is displayed during the online registration process.
A Consistent Schedule means the student attends the same (consistent) days every week during the entire contract. Though an account owner may request a schedule change online (pending staff approval), it is not designed to be changed often with the Consistent Schedule contract.
The first date of attendance automatically defaults to the first possible date attendance allowed based on pre-set preferences within the Registration Options. When the schedule request is created beyond the restricted days allowed, the First Date of Attendance defaults to the first date the Site is available. Whether the person registering can edit the start and end date is also an Administrative preference set within the Registration Options.
Below is an example of what someone might see when requesting a Consistent Schedule.
When a district has a minimum number of days requirement, the system will not allow the person registering to select any less than the required minimum. This is indicated when creating the Rates. Below is an example of a district that does not allow any less than 4 days per week for a Consistent Schedule. The options for attends 1 day, attends 2 days and attend 3 days are not checked limiting the contracts to a minimum of 4 days. This is found under Child Care > Rates.
Pick Your Days
A Pick Your Days contract allows the account owner to select requested dates from a calendar. The minimum number of days your program requires can be set under the Registration Options. This can be set to 0 days required, but that will create an unusual situation for your team where there are no scheduled dates (i.e. for staffing concerns, etc).
Below is an example of what someone would see when requesting a Pick Your Days Contract for their student.
A Drop-in Only contract type allows the account owners to create a contract including completing all registration questions so they are able to make as need, drop-in day requests for care online. No calendar options are displayed when someone registers their student for a Drop-in only Contract. They can either select dates when creating the contract or skip the step without selecting any dates. The Drop-in Only differs from Pick Your Days in that it is intended more for those that may only require emergency care.
Non-school Day Only
A Non-School Day Only contract allow the account owner to create a contract including completing all registration questions for the student to attend only on days when there is not regular care and when non-school day care is running.
No calendar options are displayed when someone registers their student for a Non-school Day only Contract. They can either select dates after submitting the contract or skip the step without selecting any dates and register for the non-school day care at a future date.
Pick Your Weeks
A Pick Your Weeks contract allows account owners to select the weeks their student will attend consistent days. This contract type is particularly popular during the Summer season (so they can schedule their students to attend specific days of the week as well as which weeks during that Season).
Below is an example of what someone might see when requesting a Pick Your Weeks contract for their student. They indicate the days at the top then the weeks below.