Seasons are used within the Child Care module as a way to identify the time period that a particular Program runs. A new Season is created for each new School Year or Summer date range.
If your team has already completed any previous seasons (including accepting contracts and invoicing) and have questions on setting up an upcoming season or your team needs a completed season to be reviewed, please select here.
The Exclusion Date field in the Season designates what dates the Program does not have regular care or has Early Release/Non-School Day/Break care. The Exclusion Dates set that the Season level are automatically populated when the Sites or locations for care are created. Staff can also manually add or remove exclusion dates for a site section.
Several Online Instruction Text fields are available at the Season level. The text in those fields are displayed during online registration or when contract changes are being made online (i.e. adding drop-in days, adding/removing scheduled dates, making Non-School Day care requests, etc).
If a program is using the Child Care Attendance app on the iPad, automated late pick-up and/or early-arrival fees can be set up under the Season. The automatic fee adjustments are charged based on parent sign in/out data that is transmitted from the app.
Evaluations or surveys are attached to the Season then set up at the Site. The Survey settings at the Site allow the system to automatically send surveys to account owners with active contracts.
To create a new Season, follow the steps below:
- Point to Child Care.
- Select Seasons.
- Select Add Season.
- Complete the New Child Care Season form.
- Select Create.