When a person who is enrolled in one ECFE Course Section and would like to be moved into a different ECFE Course Section, this can easily be done using the Modify option. You can modify the enrollment through the ECFE Course Section show page or through the Enrollment show page.
Use these steps to move the enrollment by modifying through the Course Section show page:
- Point to ECFE.
- Select Course Sections.
- Search for and select the Course Section the person is currently enrolled.
- Select Show Section.
- Looking at the list of enrollments, select the Modify option (with the pencil icon) next to person to be moved into the new Course Section.
- On the left, change the Course Section number to reflect the new Course Section number they are being moved to and select the new course section from the blue box. Note: Ensure the Catalog is the correct one when selecting the course section number.
- Complete the rest of the Modify Enrollment Form indicating the appropriate price/rate, any adjustments (i.e. pro-rating), answers to any additional enrollment questions, etc.
- Select Save.
- If additional payment is required or a refund is owed, the system will walk through the process of collecting or reimbursing the appropriate amount. Note: If an electronic payment (credit card or ACH/electronic debit) was used for the original enrollment, a refund will automatically be issued to the original payment method. You can also issue the refund as a Voucher/system credit or as a paper check from your district’s business office.
- Select Process Payment or Process Refund as needed.
Use these steps to move the enrollment by modifying through the Enrollment show page:
- Point to ECFE.
- Select Enrollments.
- Search for the name of the person and select the enrollment to be moved.
- Select Modify Enrollment.
- On the left, change the Course Section number to reflect the new Course Section number they are being moved to and select the new course section from the blue box. Note: Ensure the Catalog is the correct one when selecting the course section number.
- Complete the rest of the Modify Enrollment Form indicating the appropriate price/rate, any adjustments (i.e. pro-rating), answers to any additional enrollment questions, etc.
- Select Save.
- If additional payment is required or a refund is owed, the system will walk through the process of collecting or reimbursing the appropriate amount. Note: If an electronic payment (credit card or ACH/electronic debit) was used for the original enrollment, a refund will automatically be issued to the original payment method. You can also issue the refund as a Voucher/system credit or as a paper check from your district’s business office.
- Select Process Payment or Process Refund as needed.