Expense Rates are used to factor costs into a Course Section that are not associated with the Instructor Contract. One example would be a text book fee that is automatically accounted for on a 'per enrollment' basis and is being provided by the district. If the instructor is providing the text book and it needs to be accounted for outside of the instructor payment, using the Supplies to Reimburse under the Instructor Contract is preferable.
Expense Rates can be created when a Course Section is being created. Saved Expense Rates can be also be created then associated with any Course Section on an as-need basis.
There are 4 Repeat Type options that reflect how the item is to be accounted for:
- Per Day (flat dollar amount per course section session)
- Per Hour (flat dollar amount per hour based on the course section start and end times)
- Per Enrollment (flat dollar amount based on the number of people enrolled)
- Percentage per Enrollment (percentage based on full price paid - not discounted amounts)
To create Expense Rates, follow the steps below:
- Point to Courses.
- Select Expense Rates.
- Select Add Rate.
- Complete the New Expense Rate form.
- Select Create.