One of the pages of the Minnesota Community Ed Annual State Report asks for enrollment counts, by age group, for each State Report Category. This page of the State Report may be printed directly from the Eleyo Community Ed System by pointing to Reports, select Reports and select the CE Annual Report.
State Report Categories can be assigned to all Courses in a Category. They can also be assigned at the Course level.
Assigning State Report Categories to a Category or Course
Assign State Report Categories to all Courses in a specific Category by pointing to Courses then select Categories. Modify the Category to include the Annual State Report Category and Save at the bottom of the screen.
Assign State Report Categories to an individual Course by pointing to Courses then select Courses. Select and modify the Course (or set the State Report Category when creating the Course) to include the State Report Category to include enrollments.
Defining Age of Enrollment when Birth Date is Not Available
In the event that a birth date is not indicated for an enrollment, the system includes the enrollment in an age group by reviewing the following:
- If no birth date is listed, it will look for a person's grade and guess the age based on the grade.
- Next, it checks the Course to see if there is a grade or age limitation to guess (these would be enrollments entered by an Admin only).
- Next, it checks if the course has any discounts available with the word "senior" in it. If so, it puts them in 55+.
- Last, it checks if the person has any parents (through Relationships). If not, it puts them in the 19 to 54 category.
NOTE: Although the default output is PDF, users may export the report as a Word document if needed.