When entering a Child Care Contract as an Administrative user, the following checklist will ensure all the required information is entered:
1. Make sure the family is in the system (Contacts > People) and that the Add Relationship button is used to to create the family relationships.
Adding a Person (usually the Account Owner like the parent)
Adding the children as Relationships
Editing relationships if needed
2. Make sure a Child Care Account exists for the parent (Child Care > Accounts) and that any children who need contracts are listed on the account.
3. From the Child Care Account show page, use the Add Contract button to add a new contract for each child.
Note: An automatic email will not be sent when a contract is added manually by an Administrative user. Use the Email Contract Confirmation button on the Contract Show Page in order to have the system send an email confirmation for the contract being accepted.
4. From the Child Care Account show page, use the Registration button to charge and collect any registration fees.
Note: An receipt will automatically be sent to the payer via email if an email address is listed in the system.