Child Care Programs are able to record known absences to flag students that are not expected to attend within a Site Section. Adding absences will facilitate a faster check-in process.
The Child Care Attendance App is compatible with iPad devices running iOS 9, however, the Absence feature is only available on devices running iOS 10 or higher. New installs can only be completed on iPads running iOS10 or higher. The Absence feature is specific to the Child Care Attendance app (there is not an absence function in the Course Roster app).
Absences recorded directly in the Child Care Attendance app may be reflected for the current day and for the individual sections the student was scheduled to attend (i.e only the Before School section or only the After School section). A student marked absent in a current section is flagged with the word Absent as displayed below.
Absences recorded in the Administrative side of Eleyo may be recorded for past, current or future dates. Those absences are reflected in the app when a normal log in and data sync is automatically completed.
The Absent tab will be displayed when there are students marked absent. If there are no absences, the Absent tab will automatically be hidden.
Important Note: Recording absences will not affect charges or invoicing for individual dates. The system will continue to include scheduled dates in the invoicing process.
Record Absences on the Child Care Attendance app
Record absences on the Child Care Attendance app by logging into the app using the correct Access Key. Staff can only mark the radio button to indicate an absence for one section at a time. From the Attendance tab, swipe left on the student name then select Absent. Indicate the first section they are absent for then select OK. Repeat for any additional sections they need to be marked absent for.
Hover over the gif below to see the swipe left process (example in the list below is for Maria Mattaini).
Absences may be undone from individual sections by swiping left again on the student's name from the Absent tab.
Absent tab example
Recording or Editing Absences in the Administrative side
Absences for all sections, whether currently running or not, may be recorded, edited or removed at any time from the student's contract on the Administrative side.
- Point to Child Care
- Select Contracts.
- Search for and select the student then select Show Contract.
- Select the Attendance tab at the top.
- Select Edit Absences from the top left side of the screen. Use the Add New Absence to enter an absence for the Site Section(s) and date(s). Change the details in the displayed fields to correct an absence. Use the red Remove to remove an absence. Note: When an absence is deleted, it can not be retrieved.
- Select Save.
Absences created on the Admin side are reflected in the app when a normal log in and data sync is automatically completed. Use the Quick Refresh on the app to manually sync the data.